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Little Malvern
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Minutes
of Meeting held on Monday 11th July 20ll Little
Malvern Priory Church of St. Giles Parochial Church Committee Malvern
Wells Village Hall Committee Room, commencing 19.00 Present Chairman the Rev. Eric Knowles (EGK) Alexandra Berington (ASCB), Alistair Booth (AABB), John Chatten (JC), Robert Steel (RS), Irene Tretheway (IT), Ann Whitty (AW), Ramon Wyre (RW), Peter Williams (PW), Secretary Phyllida Lewis-Bowen (PL-B) 1. Apologies: Nigel Nicholls (NHN) 2.
Prayers
and opening remarks Extra Item – new dossal curtain - Sally Ziesler (SZ) has carried out extensive research into suitable fabrics to replace the dossal curtain. She and ASCB have chosen a cream coloured damask, and proposed that it should be supplied and put up by Mr Cook, with the addition of lining and interlining and a wooden track. Total cost up to £2,000 (Prop. AW, Sec. PW, all agreed). PW proposed the Friends of LMP be invited to share the cost, and SZ will place the order, reporting to the Churchwardens. 3.
Minutes
of PCC on 28th April These were accepted with the correction that the total cost of the new sign in the car park (9.1.7) was £1,071 (JC) 4.
Review of actions a.. (4.6.9) No-one yet appointed to liaise with Long Lartin Prison b. (4.6.5) Photos of PCC members to be submitted to Valerie Knowles (VK) c. (4.6.6) Contact details - Electoral Roll - circulated to PCC (RW) d. (4.6.9) New Malvern Hospital – Matron has suggested LMP supply two planters to go outside the main entrance (VK). AABB suggested a plaque stating that the planters were supplied by LMP. AABB and Roger Johnson (RJ) will follow up. e. (4.6.14) Bookmarks – JC submitted a design for comment by EGK f. (4.6.8.2) Farm crisis Network – AABB will prepare a report g. (4.7.9.1) Best Kept Churchyard – LMP has been entered (RJ) h. (5.3) Annual Report for AGM – corrections completed (NHN) i. (5.5) Annual Accounts – see item 7.ii Finance Committee j. (7.1) Publicity Officer – EGK will pursue AABB’s report k. (8.2) Parish Review – a meeting was held to discuss this on 7.7.11 l. (9.1.3) Annex B (meeting 16.2.11) work to Church now complete m. (9.1.4) Seats round Yew trees – work in progress n. (9.1.5) Herb garden – work is in progress o. (9.1.7) Car Park Sign – now erected and cheque from Friends received p.(9.1.8) New sign – a plaque has now been made q. (10.1) Speaker from Prison Fellowship – JC is awaiting a response 5.
Minutes
of AGM Item 4 – PLB will circulate corrections to JC’s Child Protection report and place a copy of the minutes in the Porch 6. Actions details elsewhere in minutes 7.
Reports 7.I Churchwardens JC – sign now up and paid for. Faculty for air vents now received provided the felt roof is replaced (already arranged). Electrical contractors will be meeting tomorrow to discuss commencing work. RS - All the recommendations in the Quinquennial report now done except the flat roof - 3 estimates collected for this. A letter from the Diocesan Registrar dated 13.6.11 headed “Chancel Repair Liability” referred to a letter dated 22.12.10 requesting return of a blue form. PL-B will ask for a copy of this letter and form as we do not have the original. 7.II Finance Committee (Minutes already circulated) Under Item 3.e, PW reported that he had been trying to finalise the Annual Accounts with the Examiner, but had difficulty arranging a meeting. NHN and PW subsequently went through the queries and a meeting with the Examiner has now been arranged for early August. AABB suggested the PCC review the situation before next year. PW presented a very clear summary of the half year accounts showing that standing orders were producing a better return while cash was slightly down. The total income was more than last year. EGK and AABB congratulated PW on his persistence and application, and on his very clear system and management. PL-B will sign and return a form about our Parish Share to the Deanery Treasurer as this has already been agreed. 7.III Friends of LMP Jubilee and Olympics 2012 - EGK reported that Churches Together in Malvern had appointed a Target Orientated Group drawn from local churches to arrange a celebration. LMP could either join in actively, or arrange our own celebration. Various suggestions included planting a tree (PW), Fundraising event for e.g. Prince’s Trust (EGK), Sharing our proceeds from the Open Day in May (RS) (though this could cause problems as we already receive only 25% of the gate money, plus proceeds from tea and books (AABB)), Jubilee decorations in the Church for Open Day (AW), Jubilee Harvest Lunch (PW), Jubilee lunch or afternoon tea in the Church or churchyard (AW). There was also discussion about choosing the best date. It was decided to ask for ideas via the Pewsletter (VK)and discuss them at the October PCC Three Choirs Choral Evensong – in spite of 24 people showing interest, only 4/5 have signed up so people can share cars. Also the St. Wulstan invitations have had a poor response. 7.IV
Deanery Synod There were presentations and discussions about Governors for the new Academies, Quotas, Hospice care and Women Bishops. (AW) 7.V
Diocesan The Deanery Finances Roadshow will visit Hanley Swan next week to discuss Parish Share, and how to mitigate debts and budget accordingly. All are welcome (PW). EGK said redundancies and natural wastage is planned, and AABB said the Agricultural Chaplain will not be replaced. 7.VI
Churches together The next Evensong has been put on the Lyttleton Well website (RS). The purpose of the Church Tent at the Three Counties Show is under review as Gloucester did not participate in spite of being their year. The cost is £800 per county. 7.VII
C.A.R.L. See 7.V 7.VIII Long Lartin – The Chaplain is due to retire 7.IX Sherrards Green – EGK/PL-B will look in their Newsletter to find the date of their fete to circulate, as it would be nice for LMP to have a presence. 8.
Future
Events Choral Evensong this Sunday, Phyllis Walford’s funeral and Greg and Jo Stammers’ wedding blessing next week. Harvest Lunch on 2nd October – Nick Reid will be the speaker (no longer Rural Chaplain). 9. Date of next PCC meeting Thursday 6th October, 7.00p.m. at Wells Village Hall 10. AOB The leaflets in the Porch need reprinting at a cost of £30 per 100 (RS), agreed. PW suggested a notice saying “These are free to use in the Church but will cost 50p to take away”. Civic week – at least 12 visitors came, mostly local. Summary of meeting on 7.7.11(circulated) – AABB suggested amendments to wording of item 10 on Charities’ Support (PL-B) List of charities supported by LMP- PW will bring the list for the PCC to consider at the October meeting. PL-B 12 7.11 |
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